Home > CRE Tools for Tenants > Move planning checklist for office space users

Move planning checklist for office space users


Listed below is a helpful checklist of things that need to be addressed when an office Tenant is planning a move.

—————————————————————————————————————————————————

  STEPS

 

PERSON IN CHARGE

 

STARTING

DATE

 

CURRENT

 

COMPLETION DATE

MEMO TO PERSONNEL REGARDING DETAILS OF THE MOVE
NOTICE OF CHANGE OF ADDRESS
  • Banks and financial establishments
  • Clubs and organizations
  • Credit purchase accounts and credit cards
  • Clients
  • Insurance companies
  • Lists established from accounting books
  • Subscriptions to daily newspapers and magazines
  • Postal branch
  • Telephone companies
  • Lists of potential clients and others
  • Suppliers and special services
  • Stationery and business cards
 
PUBLIC RELATIONS
  • Press Release
  • Notice to clients
  • Receptions
  • Signs
 
MOVERS
  • Bids
  • Verify dependability of moving company
  • Choice of moving company
  • Verify insurance policy of moving company
  • Submission of floor plan and moving schedule to movers
 
SPECIAL REQUIREMENTS
  • Equipment moved by manufacturer or by a specialized mover
  • Telex and faxes
  • Photocopiers
  • Safes
  • Others
 
SECURITY
  • Former premises
  • New premises
  STEPS

 

PERSON IN CHARGE

 

STARTING

DATE

 

CURRENT

 

COMPLETION DATE

ELEVATORS
  • Reserve elevators/unloading docks
MAINTENANCE WORK
  • New premises prior to move-in
  • Former premises after move-out
 
KEYS OR ACCESS CARDS
  • Recuperate old keys and access cards
  • Distribute new keys and access cards
 
VISIT NEW PREMISES
MOVING SCHEDULE
  • Designate supervisors among personnel of various departments
  • Establish moving date and time for each department
  • Plan delivery date of new furniture
  • Plan delivery date of reconditioned articles
  • Attribute a colour to boxes belonging to each department on the floor plan
  • Label each piece of equipment and furniture
 
CLASSIFICATION
  • Sorting, warehousing or disposal of files
 
UNPACKING
  • Planning of personnel
 
CLEANING
  • Planning for the removal of boxes and labels after move-in
 
MAINTENANCE CONTRACTS
  • Offices
  • Kitchen
  • Washrooms
  Guy Masse, CCIM, SIOR

Senior Vice President Cushman & Wakefield

2001 University, suite 1950

Montreal, Quebec

H3A 2A6

Tel.: 514 841 3830

guy.masse@ca.cushwake.com

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Categories: CRE Tools for Tenants
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